Transaction rules make categorizing transactions much easier! Creating a new transaction rule helps automate attaching GL Codes, Tax Codes, Vendors and other Accounting Fields to transactions based on the merchant that the transaction was used with. Only Administrators and Bookkeepers can create transaction rules.
Note: Transaction Rules cannot be formatted for specific cards or currencies. These rules will apply to any transaction made with the applicable details set for the specific merchant.
Guide Overview
- Can a merchant rule be created for Float as a vendor?
- Can a transaction rule be overridden without deleting the rule?
- What are rule suggestions?
How to Create a Merchant Rule:
- Navigate to the Accounting > Transaction Exports page or the Transactions page
- From the Transactions Exports page, select "Transaction Rules". From the Transactions page, select "Manage Transaction Rules"
- Select "Create Transaction Rule"
- Select which merchant you'd like to create the rule for, and add whatever information you want to auto-populate on all transactions made with that merchant
- Select "Save Transaction Rule"
How to Edit a Merchant Rule:
- Navigate to the Accounting > Transaction Exports page or the Transactions page
- From the Transactions Exports page, select "Transaction Rules". From the Transactions page, select "Manage Transaction Rules"
- Select the rule to edit > Make the desired edits > Select "Save Transaction Rule"
How to Delete a Merchant Rule:
- Navigate to the Accounting > Transaction Exports page
- From the Transactions Exports page, select "Transaction Rules". From the Transactions page, select "Manage Transaction Rules"
- Select the transaction rule to delete > Scroll to the bottom of the page and select "Delete" > "Yes"
FAQs
Can a transaction rule be created for Float as a vendor?
Yes! You can attach Float as a vendor for transaction rules, and this is often one of the first transaction rules our customers will set up.
Can a transaction rule be overridden without deleting the rule?
No. Transaction rules can’t be overridden for just one transaction. If you need to make changes, you’ll have to manually edit the transaction details.
What are rule suggestions?
Rule Suggestions analyze your transaction history and recommend rules based on the card used or the merchant. For more details, see: Using Rule Suggestions to Speed Up Your Month-End Close