Configuring QuickBooks Online (QBO) for Bill Pay

Float Bill Pay offers seamless integration with QuickBooks Online (QBO). Automatically sync bills and payments with Float's QBO accounting sync. 

Guide Overview

Connecting QBO to Float

Create CAD & USD Accounts Payable (AP) accounts in QBO

Create CAD & USD Clearing accounts in QBO 

Choosing your CAD & USD AP and Clearing accounts in Float

How to Enable Unpaid Bills Importing from QBO

Connecting QBO to Float

To connect your QuickBooks Online (QBO) account to Float, see the guides below:

QBO Integration Guide - CAD

QBO Integration Guide - USD

Create CAD & USD Accounts Payable (AP) accounts in QBO

This account tracks all unpaid bills. The Accounts Payable account type must be "Accounts Payable (A/P)", account class "Liability", and in CAD/USD.

How to create an Accounts Payable (AP) account in QBO:

• CAD AP Account: In QBO, create the AP account with the account type being "Accounts Payable (A/P)", the account class being "Liability", and the currency being "CAD"
• USD AP Account: If QBO does not allow for the creation of a USD AP account with Float's requirements, you can create one in QBO with the steps below:
  1. Ensure that multi-currency is enabled in QBO
  2. In QBO, create a bill in USD, with a USD vendor. Ensure you're adding a line item and an amount as if you were paying this vendor, and save the bill
  3. Once saved, QBO will automatically create a USD AP account with the correct account type, account class and currency. To find this in QBO, go to your Chart of Accounts and the new USD AP account will be there
  4. Return to Float and navigate to Settings > Accounting Sync > Scroll to the bottom of the page and select the "Sync" button to perform a manual sync
  5. To choose the USD AP account in Float, go to Settings > Bill Pay > Select the account in the USD AP account drop-down menu. See the steps in Choosing your CAD & USD AP and Clearing Accounts in Float
  6. Delete the test bill from QBO

Create CAD & USD Clearing accounts in QBO

This account helps reconcile payments after they’ve been made. The Clearing Account must be the type "Bank" and subtype "Chequing".

How to create a Clearing account in QBO:

• CAD Clearing Account:
  1. Head into Transaction > Chart of Accounts
  2. Press "New" to create a new bank account in your chart of accounts
  3. Here is how you can configure the account:
     • Account Type: Bank
     • Detail Type: Chequing
     • Name: Float Clearing Account (Can be anything that you prefer)
     • Currency: CAD
  4. Hit "Save and Close" to save
• USD Clearing Account:

  1. Navigate to Accounting > Chart of Accounts

  2. Press "New" to create a new bank account in your chart of accounts

  3. Here is how you can configure the account:

     • Account Type: Bank

     • Detail Type: Chequing

     • Name: Float USD Clearing Account (Can be anything that you prefer)

     • Currency: USD

  4. Hit "Save and Close" to save

For more details, see the guides below:

QBO Integration Guide - CAD

QBO Integration Guide - USD

Choosing your CAD & USD AP and Clearing accounts in Float

Clearing Accounts: Make sure that the Clearing Accounts you set up are linked correctly in Settings > Accounting Sync > In the "QuickBooks Online" section, select your USD and/or CAD Clearing Accounts from the drop-down menu.

AP Accounts: After linking your Clearing Accounts, go to Settings > Bill Pay Settings > Scroll to "Account Systems Settings" > Select your CAD and/or USD AP Accounts from the drop-down menus.

How to Enable Unpaid Bills Importing from QBO

To enable this feature in Float:

1. Log in to Float as an Administrator and navigate to Bill Pay > Settings 
2. Toggle on "Import Unpaid Bills from QuickBooks Online"

Once enabled, Float will automatically pull in your unpaid bills once a day. You can find them in the Unpaid tab on the Bill Pay page.

For more details, see: Importing Unpaid Bills from your Connected Accounting Software