In Float, User roles are critical to managing your company’s finances securely and efficiently. Each role comes with specific permissions tailored to different responsibilities within your team. The AP Clerk role is designed to handle the accounts payable processes.
Guide Overview
How to Set Up an AP Clerk Role
What is the AP Clerk Role?
The AP Clerk role is specifically designated for users responsible for managing and processing bills. This role allows the user to:
- Upload and manage bills
- Submit bills for approval
- Track bill statuses
- Handle payment scheduling and processing
- View all payment-related data without the ability to approve payments, which ensures that only authorized personnel can release funds
- Permissions for Float Cards are equivalent to those of a Spender.
Why Set Up an AP Clerk Role?
Setting up an AP Clerk role helps in segregating duties within your team, ensuring that the person uploading invoices and submitting bill payment requests is not the same person approving the payments. This separation of duties is crucial for maintaining internal controls.
Administrators can upload, submit and approve bill payments.
How to Set Up the AP Clerk Role
Here’s a step-by-step guide for an admin to configure the AP Clerk role in Float:
- Navigate to either the Users page or the Settings page > Bill Pay > Select the "Configure AP clerk in user settings" button
- Select the user you want to assign the AP Clerk role to. In the "Role" dropdown, choose "AP Clerk".
- Once you’ve set the role, click "Save". The User will now have the AP Clerk role with the corresponding permissions.
The AP Clerk role in Float’s Bill Pay is essential for efficient and secure management of your bills. By setting up this role, you can streamline the bill payment process while maintaining strong internal controls.