Mileage rates can be easily configured within the Reimbursement Settings page. When Mileage is enabled and rates are configured, Spenders will use the Mileage Reimbursement Submission Policy for any mileage-related expenses.
Some Important Notes on Mileage Rates:
- You will need to create a Mileage Reimbursement Submission Policy so users can select mileage rates in their reports. You can find more information on how to do this in our Help Centre article here: Configuring Reimbursement Submission Policies
- Mileage rates in Float are set in CAD. If your employees travel in the US, you can create a separate mileage rate labelled "US Mileage" and convert the appropriate USD rate to its CAD equivalent. This ensures accurate reimbursement amounts while maintaining consistency in your accounting records.
Steps to Configure Mileage
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Navigate to Reimbursements > Settings
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Add Mileage Rates
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For Spenders to submit mileage expenses, rates must be set up first. To do this, click the "+ New Rate" button under the Mileage section in the Reimbursement Settings.
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Provide Rate Details
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When adding a new rate, you'll need to:
- Name the rate: Spenders will see this name when selecting the rate
- Set the "Valid through" date: specify when the rate will expire (once this date has passed, the rate will no longer be available for users)
- Enter the Rate: Reimbursement amount per kilometre or mile
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Choose the Unit: kilometres or miles
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Managing Mileage Rates
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You can add as many mileage rates as necessary
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To edit or remove a rate, click the 3 dots next to each rate to edit or delete it
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Note: Once the "Valid through" date has passed, the mileage rate will no longer be available for selection. If users are unable to see the mileage rate you have configured, check that the "Valid through" date has not passed. As appropriate, you can change the valid through date to a future date or create a new mileage rate with a future-dated "value through".