Configuring Reimbursement Approval Policies

Reimbursement Approval Policies allow you to define how Reimbursement Reports are routed for approval within your organization. These policies ensure that reports follow a structured approval process, which can be customized based on your team’s specific needs.

You can create multiple custom approval policies and tailor the approval workflow to different Teams and the amount requested. 

Please note: Creating multiple approval policies are available to Professional and Enterprise customers only. Essentials customers have one editable approval policy. 

Creating a Reimbursement Approval Policy

Multiple reimbursement approval policies are only available to Professional and Enterprise customers. Please review the steps below for creating a reimbursement approval policy.

How to create custom reimbursement approval policies:

1. Navigate to Settings > Approval Policies > Reimbursements
2. Click "+ Add Approval Policy" on the top right corner > a pop-up menu will open on the right side of your screen
3. Input a policy name (e.g., Travel Expenses), add a description, and assign the policy to a team
4. Add Approvers
   • The first approval step defaults to reimbursements starting from $0. You can add additional levels that apply conditionally based on the reimbursement amount. For instance, you can add a secondary approver for reports exceeding $100.
   • To add an additional approval step, click “Add Level”, set the amount threshold, and select one or more approvers for that step.
5. Click "Create" 
6. When a user that is apart of a team submits a reimbursement report, they can select their team's policy to follow the approval policy set up for that specific team.
   
   

Editing a Reimbursement Approval Policy

The Default Reimbursement Approval Policy is automatically applied to all users in Float unless a policy has been created for their specific team. Essentials plan customers are limited to this one editable reimbursement approval policy.

Professional and Enterprise customers will be able to edit both the Default Reimbursement Approval Policy and any additional policies created. 

How to edit a reimbursement approval policy

1. Navigate to Settings > Approval Policies > Reimbursements > Default Personal Reimbursement Policy
2. Click "Edit" under the Action column 
3. Add or remove approvers following the same steps as above for creating approval policies
4. Click "Save"

Policy Changes: Edits to an existing approval policy will apply to new reimbursement reports only. Reports submitted before the changes were saved will follow the previous approval flow.