Mileage rates can be easily configured within the Reimbursement Settings page. When Mileage is enabled and rates are configured, Spenders will use the Mileage Reimbursement Submission Policy for any mileage-related expenses.
Please note: You will need to create a Mileage Reimbursement Submission Policy so users can select mileage rates in their reports. You can find more information on how to do this in our Help Centre article here: Configuring Reimbursement Submission Policies
Steps to Configure Mileage
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Navigate to Reimbursements > Settings
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Add Mileage Rates
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For Spenders to submit mileage expenses, rates must be set up first. To do this, click the "+ New Rate" button under the Mileage section in the Reimbursement Settings.
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Provide Rate Details
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When adding a new rate, you'll need to:
- Name the rate
- Set the validity period - specify when the rate is valid until
- Enter the rate - cost per kilometre or mile
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Specify distance units - kilometres or miles
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Managing Mileage Rates
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You can add as many mileage rates as necessary
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To edit or remove a rate, click the 3 dots next to each rate to edit or delete it
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