Bill Pay User Roles: Setting Up the AP Clerk Role

In Float, user roles play a critical role in managing your company’s finances securely and efficiently. Each role comes with specific permissions tailored to different responsibilities within your team. There is a new role introduced with Float’s Bill Pay: the AP Clerk. This role is designed to handle the accounts payable processes.

What is the AP Clerk Role?

The AP Clerk role is specifically designated for users responsible for managing and processing bills. This role allows the user to:

• Upload and manage bills
• Submit bills for approval
• Track bill statuses
• Handle payment scheduling and processing
• View all payment-related data without the ability to approve payments, which ensures that only authorized personnel can release funds
• Permissions for Float Cards equivalent to a Spender. 

Why Set Up an AP Clerk Role?

Setting up an AP Clerk role helps in segregating duties within your team, ensuring that the person uploading invoices and submitting bill payment requests is not the same person approving the payments. This separation of duties is crucial for maintaining internal controls.

Administrators can upload, submit and approve bill payments. 

How to Set Up the AP Clerk Role

Here’s a step-by-step guide for an admin to configure the AP Clerk role in Float:

1. Click "Users" in the left side bar or click "Settings" from within in the Bill Pay tab followed by "Configure AP clerk in user settings"
2. Select the user you want to assign the AP Clerk role to. In the "Role" dropdown, choose "AP Clerk".
3. Once you’ve set the role, click "Save" The user will now have the AP Clerk role with the corresponding permissions.

The AP Clerk role in Float’s Bill Pay is essential for efficient and secure management of your bills. By setting up this role, you can streamline the bill payment process while maintaining strong internal controls.