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Configuring Bill Pay Approval Policies

  • Updated

Bill Pay Approval Policies allow you to define how bills will be routed for approval. 

With policies in place, bills which are submitted for approval will be routed to one or more approvers according to the configured workflow. Approval steps can be can be conditional based on the bill amount. If multiple approval policies are configured and and available, a policy can be selected at the time the bill is submitted. 

 

Note: Multiple approval policies are available to customers on Float's Professional and Enterprise plans. The Essentials plan allows one editable approval policy. To upgrade to Float Professional, reach out by submitting a request from help.floatcard.com! You can find more information here.

 

Default Approval Policy

A default approval policy is automatically applied and can be modified. This will be the only available approval policy for customers on the Essentials plan. 

To edit the Default Approval Policy, go to Settings > Approval Policies > Bill Approval > Default Approval Policy. See: Editing a Bill Approval Policy

 

Creating a custom Bill Approval Policy

Approval policies live within your account settings. To create a new approval policy:

  1. Navigate to Settings > Approval Policies > Bill Approval
  2. Click "Add Approval Policy" on the top right corner of the page
  3. Name the policy (e.g. Marketing Expense, IT Expenses, Executive Bill Policy, etc.) - this will be how the policy is identified when choosing an approval policy on a bill. 
  4. Adding Approval Levels:
    • The first approval step defaults to bills with amounts from $0 and up. Subsequent steps can be conditionally applied based on the amount of the bill. 
    • To add a step, click “Add Level” and optionally choose the bill amount threshold for this level. 
    • Select one or more approvers to approve at this step
      • Only Individual Approvers can be chosen for Bill Approval policy (Approval Groups are not currently supported). 
  5. Click "Save" on the left side; policies are editable at any time. 
  6. Your policy is created and is available to choose when getting Bill Approval. 

                 

 

Editing a Bill Approval Policy

  1. Navigate to "Settings" → "Approval Policies" → "Bill Approval"
  2. Click "Edit" on the approval policy you want to edit
  3. Adding Approval Levels:
    • The first approval step defaults to bills with amounts from $0 and up. Subsequent steps can be conditionally applied based on the amount of the bill. 
    • To add a step, click “Add Level” and optionally choose the bill amount threshold for this level. 
    • Select one or more approvers to approve at this step
      • Only Individual Approvers can be chosen for Bill Approval policy (Approval Groups are not currently supported). 
  4. Click "Save" on the left side; policies are editable at any time. 
  5. Your policy is created and is available to choose when getting Bill Approval.

The updated approval policy will apply to any new Bill Approval. Bills which were created using this approval policy prior to the edits will not follow the updated policy. 

 

                 

 

 

Choosing an Approval Policy on a Bill

Navigate to 'Bill Pay' in the sidebar on the left > navigate to the 'Draft' view using the top navigation bar > upload the bill or choose an existing bill > pick your preferred approval policy > Hit the "Get Approval" button when ready. 

 

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