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Multi-Level Funds Release Policy Overview & Configuration Guide (New Businesses)

  • Updated

This feature is currently available to new businesses that signed up on February 9th, 2026 or later, and is coming soon to all existing businesses!

This feature allows Administrators to configure approval workflows for funds release authorization, creating audit trails and layered controls. This allows you to control who can authorize fund releases, set the minimum number of required admins, and add amount-based rules if needed.

Please review this guide to learn about multi-level funds release and how to configure this approval flow in your account.

Please note: Only the Primary Administrator and Administrators can be authorizers.

 

How to set up a multi-level funds Release policy

Please review the steps below to learn how to configure your funds release policy.

  1. Log in to app.floatfinancial.com as an Administrator or Primary Administrator
  2. Navigate to Settings > Approval Policies > Funds Release OR go to the Payments page > Settings
  3. In the Authorizers section:
    • The Primary Administrator is automatically selected and cannot be removed as an "Authorizing User"
    • You can select dynamic approvers (i.e., any Administrator can authorize the release of funds), or
    • You can select individual approvers by searching by name
  4. In the Require authorization from at least section:
    • By default, only 1 admin is required to authorize a payment.
    • You can only set a maximum number of authorizers based on the number of admins you allow to authorize funds.
  5. In the + Add amount range rule section:
    • By default, this policy is set up for All Payments (Any Amount)
    • You can add amount range rules (i.e., tiers) to configure specific Administrators to authorize funds for payment ranges 
      • For example, set payments from $0 to $1000 to be authorized by Administrator A, and payments between $1000 to $5000 to be authorized by Administrator A and Administrator B
    • This gives you further control over which specific users can authorize the release of funds, depending on the payment amount
  6. Click Save once everything is configured to your liking

Some Important Considerations:

  • Your business may be set up to require payments over a specific amount (e.g., $50K) to be authorized by your CFO/Business Owner. Sometimes, these users are not the Primary Administrators (PA) in Float; we recommend the following configuration if you fall into this case:
    • Set up a requirement where all tiers require 2 authorizers, or that higher tiers, where a CFO/Business Owner who isn't a PA has to authorize, you either:
      • Add Administrator A as named for that tier, and the Primary Administrator would simply not authorize them 
        • This is a trust-based system, and the PA will still have the ability to authorize. Audit logs are available to see exactly who authorized the payment.
      • Require 2 authorizers for that higher tier, and it's just the Primary Administrator and Administrator A. The PA would authorize as they schedule payments, but it'll still force the Administrator A to authorize before the funds are released.

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