Xero CAD Integration Guide

Everything you need to know in one 5-minute video

Step-by-Step walkthrough

For instructions on how to connect your Charge Card to Xero, see this guide.

Create Float Clearing account in Xero

Float needs a clearing account in your Accounting Software to record the two entries for every transaction that gets exported from Float to Xero.

To create a clearing account:

1. Head into Accounting > Bank accounts

2. Press "Add Bank Account"

3. Type in "Float Bank Account", hit the "Add it anyway" option to create the account

4. Specify account name "Float Balance"

5. Select account type as "Other" 

6. And enter an account number that you would like to use. ex. "123456"

Please note: 

Float requires all accounts to include a code in order to sync. Please Xero and update any accounts that are missing codes to have them. This can be done by going to Accounts > Advanced > Chart of Accounts. Accounts which do not have codes should be visible at the top, because the default sorting is by Code. Click on each account to set a code.

Sync Float with Xero

You are now ready to import all of the accounting data into Float!

To connect with Xero:

1. Head into the Settings > Manage Accounting Integration > Select "Xero" option

2. Enter your Xero credentials and select the account you would like to Sync.

3. Wait up to 30 seconds for the accounting data to be imported into Float

Set your clearing account in Float Settings

Set the clearing account that you created in Xero earlier in Float

Set your clearing account:

1. Head into the Settings > Manage Accounting Integration

2. Use the dropdown to select your account, if you want to re-import your accounts, hit the "Resync with Xero" button

What data is synced between Float and Xero?

Float syncs your accounting data from Xero in order to make it easier for you to categorize expenses.

Categorizing transactions in Float

Now that Float and Xero are synced you can start categorizing your transactions and exporting them into Xero.

For every transaction, there are a few required fields:

• GL code - imported from Xero, attached by spenders or admins

And a couple of optional fields:

• Receipt - attached to transactions by spenders or admins (exported as native attachments in Xero)

• Description - attached by spenders or admins

• Tax code - imported from Xero and attached to transactions by spenders or admins

• Custom tax amount - attached by admins

• Non-taxable amount - attached by admins

• Accounting vendor - imported from Xero and attached by spender sor admins

• Synced accounting fields - imported tracking categories from Xero, attached by spenders or admins

Exporting transactions to Xero

Once transactions have been categorized with the required and optional fields, you can export them into Xero!

Viewing transactions in Xero

You can easily find your exported transactions in Xero by searching for the vendor or GL code that the transaction was labelled with.