Xero CAD Integration Guide

Guide Overview

What you need to do before connecting Float to Xero

How to create a Float Clearing account in Xero

How to connect Xero to Float

How to set your Clearing account in Float

What data syncs between Float and Xero?

How to categorize transactions in Float

How to export transactions to Xero

What you need to do before connecting Float to Xero

Before connecting Xero to Float, make sure you have:

• Admin access in Xero

• Either an Administrator or Bookkeeper user role in Float

  • This is required to be able to connect Xero to Float and manage the Clearing Account set up

  • For more details on user roles and their permissions, see: User Roles

• A Float Clearing Account created in Xero (instructions below)

How to create a Float Clearing account in Xero

Float uses a Clearing account in Xero to record the two entries created for every exported transaction.

How to create a Clearing account in Xero:

1. Head into Accounting > Bank Accounts
2. Click "add without a bank feed" > click Continue
3. Type in the following details:
   • Bank Name: Float Bank Account (or any name you prefer)
   • Account Name: Float Balance CAD (or any name you prefer)
   • Account Type: Other
   • Account Number: It can be any number (e.g., 123456)
   • Currency: CAD (Canadian Dollar)
4. Click "Save and Close" to save

Please note: Float requires all accounts to include a code in order to sync. Please Xero and update any accounts that are missing codes to have them. This can be done by going to Accounts > Advanced > Chart of Accounts. Accounts which do not have codes should be visible at the top, because the default sorting is by Code. Click on each account to set a code.

How to connect Xero to Float

1. In Float, go to Settings > Accounting Sync

2. Select Xero

3. Sign in using your Xero credentials

4. Select the Xero company you want to connect

5. Wait up to 30 seconds for the connection to complete and for Float to import your accounting data

How to set your Clearing account in Float

After connecting Xero to your Float account, you can set the Clearing account you created in Xero in your Float settings. To do so:

1. Go to Settings > Accounting Sync

2. In the CAD Clearing Account section, select the Float Clearing Account you created from the dropdown list

What data syncs between Float and Xero?

Float imports accounting data from Xero so you can categorize and export your transactions accurately. See what's imported and how it's categorized in Float:

Float syncs your accounting data from Xero to make it easier for you to categorize expenses.

How to categorize transactions in Float

Once your Xero data is synced into Float, you can begin categorizing transactions.

Required fields to export transactions to Xero:

• GL Code:
  • Imported from Xero
  • This is a required field to export your card transactions to Xero

Optional fields (not required) to export transactions to Xero:

• Receipts:
  • Exported as native attachments in Xero
  • Note that "Additional Attachments" are not exported to X 
• Description:
  • Add a description to describe the transaction
• Tax Code:
  • Imported from Xero
• Tax Amount:
  • If a Tax Code is added to a transaction, the Tax Amount will update based on the Tax Code
  • A custom Tax Amount can be added
  • If a receipt is added, you can select the Tax Amount from the receipt
• Tax-Exempt Amount:
  • Can be used to identify a non-taxable part of the expense
  • Ex: A tip from a transaction from a restaurant 
• Vendor:
  • Imported from Xero
• Tracking Categories (i.e., Custom Fields):
  • Imported from Xero

Note, you can update which field Spenders are required to categorize on their transactions through Card Submission Policies.

How to export transactions to Xero

Once transactions have been categorized with the required and optional fields, you can export them into Xero from the Transaction Exports page. For details, see: Transaction Export Overview.