Skip to main content

Create Teams & Track Spending

  • Updated
Using Teams is a great way to manage multiple approval and review policies for different groups of employees. By configuring Teams, your business gains the flexibility to manage spending workflows within Float while providing team managers control over their team's budget. 

Only Administrators will have access to create and edit Teams.

This feature is available to customers on Float's Professional or Enterprise Plans. View detailed plan information at floatfinancial.com/pricing and contact us via support@floatfinancial.com if you'd like to upgrade!

 


Team Managers

Users with the "Manager" role in Float can be assigned as a Team Manager. Team managers will have access to review all card and transaction information for Spenders on their team through the Cards and Transactions tabs. 

Team managers do not override direct managers in the approval or review policy workflow.


Creating a Team

  1. Click on the "Teams" tab in the navigation panel.

  2. In the top right corner, click the blue "+ New Team" button.

  3. Indicate a Team name — e.g. Sales, Engineering, Marketing, etc.

  4. Configure linked Accounting Field(s) that will automatically apply to any transactions on cards that are connected with the Team (optional).

  5. Add applicable Managers

  6. Add Members - the Spenders on the Team.

  7. Managers will be able to manage all of the cards assigned to Spenders

  8. Click "Save."

Creating Approval Policies for Teams

Approval Policies enable you to set and enforce spending rules for teams directly. Customizing your Approval Policy by team, ensures that the right policy is being followed for your selected group.

Spenders can submit requests for expenses and reimbursements, triggering a tailored approval process with one or more approvers. These policies can be customized by Team, request amount, and whether the expense is temporary or recurring.

Creating Transaction Review Policies for Teams

Transaction Reviews allows for transactions to be routed to a specific assigned individual for their review as part of your spend policies. Each Team can be associated with one Review Policy. The same Review Policy can be associated with multiple Teams.

When a Transaction is tagged with a Team, Float will look to see which Review Policy is associated with that Team. If there is a Review Policy, the rules outlined in that policy will dictate who the transaction is routed to for review. If there is no Review Policy associated with that Team (or if the Transaction is not tagged with a Team), the rules outlined in the Default Review Policy will dictate who the transaction is routed to for review.


Tracking Spending Based on Teams

Administrators and Managers can monitor spend based on team, by following these instructions:

  1. Click on the "Transactions" tab in the navigation panel.

  2. In the Transactions page, click the blue "Filter" button.

  3. Select the Team you would like to filter for.

The transactions list will be filtered to only include transactions from the selected team. 

Related articles