Customers on our Professional and Enterprise plans are able to submit reimbursement reports in international currencies. Here’s how to manage foreign expenses:
Step 1: Choose the Report Currency
If you already have your bank account connected to Float, your report currency will automatically default to your bank account currency. Users without a bank account connected will want to select the currency that they receive their paycheque in. If you're based in Canada, you'll want your Report Currency to be Canadian Dollars. If you're based in the US, you'll want your Report Currency to be US Dollars. We support all global currencies so regardless of which geography a spender lives in, they can file a reimbursement report!
Step 2: Add Your Expense
When adding an expense to your report, you’ll need to:
- Fill Out the Expense Date: Enter the date the expense was incurred.
- Select the Currency: Choose the currency in which the expense was originally made.
- Enter the Expense Amount: Input the amount spent in the original currency.
Step 3: Automatic Currency Conversion
Float automatically calculates your expense from the purchase currency to the report currency using the exchange rate from the expense date. This ensures that the reimbursement amount is accurate and consistent with the exchange rate at the time of the expense.
How are exchange rates calculated for international reimbursement expenses?
For reimbursement expenses in foreign currencies, Float uses exchange rates provided by Open Exchange Rates, a trusted exchange rate data provider.
Exchange rates are retrieved and saved daily at approximately 1:00 AM UTC. When you submit a reimbursement, the conversion rate is based on the rate saved for the expense date:
- For past dates: We use the exchange rate captured for that specific day (based on the last published rate available for that date).
- For expenses dated today: We use the most recently available rate, which is typically the rate captured the previous day.
These rates are based on aggregated market data (a blended rate of buy/sell prices) and are intended to provide a reliable estimate for reimbursement purposes. They may differ from the rates used by card networks like Visa or Mastercard.
Step 4: Adjusting the Reimbursement Amount
If you need to account for additional costs, such as a credit card foreign exchange (FX) surcharge, you can manually input a different Reimbursement Amount.
New Exchange Rate Displayed: Float will show a new expense rate based on the updated amount alongside the original exchange rate. This helps you see both the actual exchange rate and the rate adjusted for any extra charges.