Categorizing Bills with GL Codes

Float’s Bill Pay makes it easy to keep your expenses organized by categorizing bills with General Ledger codes. You can also apply GL codes to individual line items for detailed tracking. Here’s how to do it:

Steps to Categorize Bills

1. Log in to your Float account and click on the "Bill Pay" section.
2. Open the Drafts Tab to find bills that need categorization:

3. Click on a bill to view its details.
4. Assign GL Codes:
   • For a single expense, choose the correct GL code from the dropdown menu.
   • If the bill has multiple items, assign a GL code to each one for precise tracking. (refer to the below screenshot)
   • 
5. Save Your Changes by clicking "Confirm" to apply the GL codes and update the bill.

Collapsing Line Items

If your bill has multiple line items and you prefer to simplify the view, you can collapse the line items to see only the total amount:

1. Navigate to the bill details where the line items are listed.

2. Click on the collapse icon or option next to the line items. This will condense the view to show only the total amount of the bill, hiding the individual line items.

   

3. If you need to view or edit the line items again, click on the expand icon or option to reveal the individual details.

Bulk Applying a GL Code to all line items

To streamline the process, you can apply the same GL code to all line items in a bill with a shortcut:

1. Open the bill details where the line items are listed.

2. Choose the GL code you want to apply.

3. A prompt will appear asking if you want to "Apply [GL code] to all [number] line items." Select 'Confirm' to apply the GL code to each line item in the bill or 'Cancel' to apply it only to a single line item.

This shortcut also works for applying Tax Codes and other Accounting Fields to all line items!

To understand which GL code to apply to a line item, check your company’s chart of accounts for specific codes or ask your finance team for guidance.