The Payments page is a central place to manage all Accounts Payable (AP) payments in Float after they have been scheduled. It brings bill payments and reimbursement payments into a single workflow so you can review, authorize, and track payments from one place.
Bills and reimbursement reports are created, approved, and scheduled from the Bill Pay and Reimbursements pages, respectively. Once a payment date is scheduled, the payment moves to the Payments page, where the rest of the AP payment process is managed.
Guide Overview
How does the Payments page relate to Bill Pay and Reimbursements?
What Appears on the Payments Page?
Who can Access the Payments Page?
How payments move through the Payments page
Filters and Customizable Views
How does the Payments page relate to Bill Pay and Reimbursements?
Bill Pay and Reimbursements are where AP payments begin.
The Bill Pay page is used to:
- Upload invoices
- Review draft bills
- Approve or decline bills
- Manage vendors and their payment details
- Schedule payments for bills
The Reimbursements page is used to:
- Review approved reports
- Manage employee payment details
- Schedule payments for reports
Once a payment date is scheduled for either a bill or reimbursement report, the payment moves to the Payments page. From that point on, all payment-related actions are managed in one place.
This includes:
- Reviewing bill details for scheduled payments
- Authorizing funds release
- Tracking payment progress and outcomes
- Unscheduling and rescheduling payments (if needed)
Keeping intake and approvals in Bill Pay and Reimbursements, and payment execution in the Payments page, creates a single, consistent experience for managing AP payments in Float.
What Appears on the Payments Page?
The Payments page shows bill and reimbursement payments that:
- Are scheduled to be paid
- Require authorization of funds release
- Are pending or processing
- Have been completed, failed, or cancelled
Each payment includes key details such as the payment amount, currency, payee details, payment method, funding source, and scheduled payment date.
Who can Access the Payments Page?
Access to the Payments page is limited to users involved in managing Accounts Payable (AP) payments.
The following roles can access the Payments page:
- Administrators
- Bookkeepers
- AP Clerks
Administrators have full access to manage payments, including authorizing funds release and rescheduling or unscheduling payments.
Bookkeepers and AP Clerks can view and track payments across the payment process, but cannot:
- Authorize funds for release
- Reschedule or unschedule payments
How payments move through the Payments page
The Payments page organizes AP payments into four tabs based on where they are in the payment process. These tabs help you quickly understand what action is needed and track payments from scheduling through completion.
Needs authorization
- This tab shows payments that are scheduled but require authorization of funds release before they can be processed.
- Administrators must review these payments and authorize the release of funds to allow the payment to move forward.
- Once authorization has been provided, the payment will move to the Pending tab
Pending
- This tab shows payments that have been authorized and are either scheduled for a future date or payment is currently in progress.
- Payments that are in progress can not be edited or cancelled.
- Payments that are scheduled for a future date can be rescheduled from this section.
Complete
- This tab shows payments that have finished processing.
- Completed payments include payments that were successfully delivered to the beneficiary, as well as payments that were cancelled or failed.
All payments
- This tab shows all payments, regardless of status.
- Use this tab to search, filter, and review payment history across all AP payments.
Filters and Customizable Views
The Transaction Exports page gives you flexible ways to filter and customize your transaction table so it matches your workflow.
Filters
- Filters are grouped logically, making them easier to find and use
Use the date picker to quickly view transactions for a specific month or date period
Quick date periods appear on the left side of the date picker for faster selection
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You can also sort transactions by a limited set of key columns to keep sorting predictable and performant. Sorting is available for the following columns:
Merchant name
Transaction date
Amount
GL code
Tax code
Spender
Group
In addition to the filtering options, you can also group payments by the following groups:
- Payment Currency
- Record Type: Bill Pay or Reimbursement
- Funding Source: Float Cash Balance or Connected Bank account
- Payment Method: EFT, ACH or Wire
- Payment Date
- Payment Batch: All payments scheduled for the same day are batched to create one bank withdrawal per currency
Column Customization
You can customize the table to fit your workflow.
Show or hide columns by removing the checkmark beside the column name, after selecting the settings icon on the right side of the page
Reorder columns by dragging them into place with the six vertical dots button beside the column name, after selecting the settings icon on the right side of the page
Resize columns by selecting and moving the border in the column header
Your column customizations are saved to your browser’s local storage. Clearing your browser's local storage, using a different browser or device, will remove your saved setup changes
View Density
Adjust how much information appears on screen at once.
Choose between standard, compact, and high-density views by selecting the settings icon on the right side of the page
Use high-density mode to see more transactions on screen during heavy month-end periods
Your view settings are saved to your browser’s local storage. Clearing your browser's local storage, using a different browser or device, will remove your saved setup changes