Exporting reimbursements as CSV files is a simple way to manage your expenses if you do not have your accounting software integrated. This guide will walk you through the steps to export your reimbursement data and ensure that it’s correctly imported into your accounting system.
How to Export Reimbursements as CSV
Step 1: Create and Approve Reimbursement Reports:
- Begin by compiling all your expenses into a report using Float’s report builder
- Once completed, submit the report for approval. After it’s approved, you’re ready to export
Step 2: Reviewing Reimbursement Reports:
- Once approved, the reimbursement report will move to the “Read to Review” tab
- Here, you can review and update the report to ensure it’s correctly coded (e.g., GL codes, custom fields, tax codes and vendor) to ensure a successful export.
- Once a report has been reviewed, you can select “Move to Unpaid”
Step 3: Export as CSV:
- Select the report(s) you want to export from the “Unpaid” tab. If you don’t select any reports, all reports will be downloaded
- Click the download CSV button
Step 5: Marking the Report as Paid
- After the report has been paid, you’ll need to mark it as paid in both your accounting software and in Float.
- In Float, navigate back to the Unpaid tab. You can either click on the report, use the overflow menu, or check the box next to the report to mark it as paid. Once marked, this reimbursement report will move to the All Reports tab, indicating it has been fully processed.
Importing CSV to Your Accounting Software
To import your CSV file into your accounting software, simply navigate to the data import section, upload the CSV file, and ensure that each column is correctly mapped to the appropriate fields (such as date, amount, and category) according to your software's requirements. After reviewing the data for accuracy, confirm the import to integrate it into your financial records.