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Managing Reimbursement Payments

  • Updated

Float Reimbursements streamlines the approval & payment processes. This guide teaches you how to schedule, unschedule, and batch schedule Reimbursement payouts from Float.

 

Some Important Notes on Reimbursement Payments:

  • Reimbursement payments come from your Float Cash balance only
  • Float supports direct payouts in CAD & USD. Reports in currencies other than CAD & USD must be marked as paid and paid outside of Float
  • Only Professional & Enterprise plan customers can payout US-based employees in USD. For more information on USD payouts, please view this article
  • Charge customers must pay out employees from the Float Cash balance, you cannot make Reimbursement payments from your Charge balance

 

Scheduling Payments

After a reimbursement report has been approved and reviewed, it’s ready to be scheduled for payment. Only approved Reimbursement reports can be scheduled for payout.

All reports that are ready for payout will be in the Unpaid tab within Reimbursements in Float.

How to schedule a Reimbursements payment:

  1. Navigate to Reimbursements > Unpaid
  2. Schedule a payment date using one of the three methods listed below:
    1. Open the overflow menu by clicking the 3 dots on the right-hand side of a report > click Schedule a Payment > select a payment date
    2. Click on a report to open it > click the blue Schedule a Payment button > select a payment date
    3. Use the checkboxes in the Unpaid reports table to select a report > click Schedule a Payment > select a payment date
  3. Once a date is selected, the report(s) move to the Payments tab
  4. After payment is completed, its status updates to Paid, and the report is viewable from the All Reports tab

Please Note: Payments need to be authorized in order for the funds to be released and paid out. Please review this guide on authorizing the release of funds.

 

Unscheduling Payments

You can easily unschedule or cancel a Reimbursements payment if you need to delay or change the payment date. 

How to unschedule a Reimbursements payment:

  1. Navigate to Reimbursements > Payments
  2. Unschedule a payment using one of the three methods below:
    • Open the overflow menu by clicking the 3 dots on the right-hand side of a report > click Unschedule Payment
    • Click on a report to open it > click the blue Unschedule Payment button
    • Use the checkboxes to select one or more reports > click Unschedule Payment
  3. The report(s) moves to the Unpaid tab and a new payment date can be selected

 

Batch Scheduling Payments

You can choose to schedule multiple payments at once in one batch to save you time.

How to batch schedule Reimbursements payments:

  1. Navigate to Reimbursements > Unpaid
  2. Use the checkboxes in the Reimbursements table to select the reports you want to schedule payment for 
  3. Click Schedule a Payment in the pop-up at the bottom of the screen

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Viewing Scheduled Payments

You can track all of your Reimbursements payments by going to Reimbursements > Payments. This tab provides a comprehensive overview of your Reimbursements, organized by payment date.

In the Payments tab, you can view:

  • Report Status: Check if reports have been paid out or are still pending
  • Sync Status: Verify if the report has successfully exported to your integrated accounting system
  • Vendor Details: See the employee name associated with each payment
  • Expense Information: View expense details, including amounts and dates, by opening the reports
 

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