Reimbursement Policies

Reimbursement Approval Policies

Reimbursement Approval Policies allow you to define how reimbursement reports are routed for approval. This process can be customized based on the teams involved, the amount being requested, and the specific requirements of your organization.

Creating a Custom Reimbursement Approval Policy

1. Navigate to Settings: Go to Settings > Approval Policies > Reimbursements.
2. Add a New Policy: Click “Add Approval Policy” at the top right corner of the page or select Edit, to adjust the created Approval policies.
3. Name the Policy: Provide a name for the policy (e.g., "Marketing Reimbursements," "Travel Expenses").
4. Add Approval Levels:
   • The first approval step defaults to reimbursements starting from $0. You can add additional levels that apply conditionally based on the reimbursement amount. For instance, you can add a secondary approver for reports exceeding $100.
   • Click “Add Level”, set the amount threshold, and select one or more approvers for that step.
5. Save the Policy: Click “Save” on the left side of the overflow menu. Once saved, the policy will be available for teams to select when submitting reimbursement requests.

Default Reimbursement Approval Policy

The Default Reimbursement Approval Policy is automatically applied to users in Float. Essentials plan customers are limited to this one editable policy.

• To edit the default policy, go to Settings > Approval Policies > Reimbursements > Default Personal Reimbursement Policy.

Submission Policies for Reimbursements

Editing your submission Policies in Float allows you to define how employees submit reimbursement requests. You can configure submission requirements such as receipt capture, GL codes, tags, tax codes & specific mileage details.

Configuring a Submission Policy

1. Access Submission Policies:
   • Go to Settings > Reimbursement Settings > Select the Default Submission policy to edit it.

Key Notes

• Multiple Approval and Submission Policies: Float's Professional and Enterprise plans allow multiple approval policies. Essentials plan users can only use one editable policy.
• Policy Changes: Updated approval and submission policies will apply to new reimbursement reports. Reports created before the changes will not be affected.