How Do Batch Payments Work for Reimbursements?

Float simplifies your reimbursement payment workflow by completing payments in batches. This guide explains how batch payments work and how to process them.

Understanding Batch Payments

Batch payments consolidate multiple reimbursement payments scheduled for the same day into a single transaction, minimizing the number of withdrawals from your Float balance. This process not only streamlines your payment management but also helps maintain clear financial records.

For example, if you schedule payments for 5 reimbursements on May 1st, Float will initiate a single withdrawal from your Float balance for the total amount of all 5 reimbursements.

Benefits of Batch Payments

• Efficiency: Reduces the number of transactions and simplifies the reconciliation process.
• Clarity: Makes it easier to track payments and manage cash flow.
• Convenience: Streamlines payment processing by handling multiple reimbursements at once.

How Do I Pay Multiple Reimbursements at Once?

Paying multiple reimbursements at once with Float is simple and efficient. Follow these steps to batch-pay your reimbursements:

1. Open the Float web app and navigate to the Reimbursements section.
2. Click on the Unpaid tab to view reimbursement reports that are ready for payment.
3. Select the reimbursement reports you wish to pay by checking the boxes next to each one.
4. A pop-up will appear at the bottom of your screen. Use it to schedule a payment date for the batch of reimbursements.
   
   

Where Can I View My Batch Payments?

You can easily track all of your reimbursement payments in the Payments tab on your Float Reimbursements page. This tab provides a comprehensive overview of your reimbursements, organized by payment date (batch payments). In the Payments tab, you can view:

• Report Status: Check whether each reimbursement has been paid or is still pending.
• Sync Status: Verify if the payment has been successfully synced with your accounting software.
• Vendor Details: See the employee name associated with each payment.
• Expense Information: View expense details, including amounts and dates, for easy viewing by opening the report itself.