Authorizing Funds Release is an additional control that ensures approved bills receive proper authorization to move funds. After bills are approved and scheduled for payment, funds need to be authorized for release.
For more details, see: How to Authorize Accounts Payable Payments
How to Authorize Funds Release
- Navigate to the Payments page
- Go to the Needs Authorization tab
- For batch authorization:
- To authorize all bills in this tab, select the "Authorize All Payments" button below the CSV download button
- To authorize a select number of bills in this tab, use the checkboxes to select multiple bills > Select the "Authorize All Payments" button at the bottom of the page
- For single bill authorization:
- Select the "Authorize" button to the right of the bill
If you authorize multiple bills with the same payment date, Float will group them into a daily payment batch per currency.
Who can Authorize Funds Release?
Only the Primary Administrator and Administrators can authorize funds to be released for bill payments.
When is Authorization Required?
Authorization is required:
- After a bill has been approved
- After a payment date has been set
Bills in the Needs Authorization tab of the Payments page will remain pending until they are authorized.
What happens if Authorization is not given before the scheduled payment date?
If no one authorizes the bill before the scheduled payment date, the payment will not be processed and the bills status will update to "Authorization Overdue". The bill's payment date will need to be rescheduled by selecting the "Reschedule" button in the Needs Authorization tab of the Payments page.
Once rescheduled, an Administrator will need to authorize the funds to be released before the newly scheduled payment date.