Bill Pay & QBO

Float Bill Pay offers a seamless integration to Quickbooks. Automatically sync bills and payments with Float's QBO Accounting Sync. This overview will guide you through how Bill Pay works with Quickbooks, including how to connect your accounts, sync vendors, and export bills and payments.

Step 1: Connecting QBO

• Follow the steps outlined in this article to connect Quickbooks to Float. Note you can do this for both CAD & USD. 

Step 2: Syncing Vendors from QBO

• Once you have connected Quickbooks to Float we will automatically sync all your vendors to Float! These vendors are available to be selected for Bill Pay

Step 3: Setting up QBO Accounts for Bill Pay 

• Once Quickbooks is connected and synced to Float, navigate to Settings > Bill Pay

• At this stage you will need to Set the following for CAD & USD respectively:

  • Accounts Payable Accounts

  • Clearing Accounts

    • Select your accounts payable accounts and clearing accounts from your accounting system that will be used for record keeping and month-end reconciliation of Bill Payments on Float.
      

    • Note - The clearing account can be the same account used for cards

• GL Codes will be enforced for each bill once you have connected your QBO Accounts to Bill Pay

Step 4: Exporting Bills to QBO

• Once a bill is added to Float, submitted for approval and has been approved (see: Understanding the Bill Approval Process in Float), the Bill will sync to Quickbooks as an unpaid bill, impacting the defined Accounts Payable account. 

• In the "Unpaid" section of bill pay, the sync status will be visible in the "Sync" column. 

Step 5: Exporting Payments to QBO

• Once a bill has been paid (authorized and released, see:Authorizing Funds Release) from Float, the bill will sync to Quickbooks as a paid bill, impacting the defined Clearing account.
• In the "Unpaid" section of bill pay, the sync status will be visible in the "Sync" column. 

Step 5: Completing Sync & Identifying Errors

• If the sync is successful, the current status of the bill will be reflected in Quickbooks and the Sync column will show a green status indicator. 

• In case of any errors, the sync column will turn red and an error message will be displayed.