You can manually mark bills as Paid in Float when payments are processed outside of Float. This helps keep your records accurate and your accounting exports clean.
Guide Overview
How to Mark Imported Unpaid Bills as Paid?
When to Mark a Bill as Paid?
If payment was made outside of Float, marking the bill as paid ensures the correct bill status is reflected in Float.
Note that it is only possible to mark a bill as paid after it has been approved. Draft bills can not be marked as paid.
How to Mark a Bill as Paid?
- Navigate to the "Unpaid" or the "Payments" tab from the Bill Pay page
- Select the bill
- Click the three vertical dots menu > Select the "Mark as Paid" button
Once a bill has been marked as paid, it will be moved to the "All Bills" tab.
How to Mark a Bill as Unpaid?
- Navigate to the "All Bills" tab from the Bill Pay page
- Select the bill
- Click the three vertical dots menu > Select the "Mark as Unpaid" button
Once a bill has been marked as unpaid, it will be moved to the "Unpaid" tab and can be scheduled for payment.
How to Delete a Bill that has been Marked as Unpaid?
- Go to the "Unpaid" tab
- Select the bill > Click the three vertical dots menu > Select the "Move to drafts"
- Go to the "Drafts" tab
- Select the bill > Click the three vertical dots menu > Select the "Delete" button
How to Mark Imported Unpaid Bills as Paid?
You can’t mark imported bills as paid directly in Float. If the bill was synced from your accounting software (QBO or Xero), you’ll need to:
- Mark the bill as paid in your accounting software
- Wait for the next daily sync (or trigger a manual import)
- The bill will automatically move to the "All Bills" tab with the status "Marked as Paid"
This ensures Float reflects your accounting system as the source of truth.